Time-based tracking doesn’t just create the conditions for better planning and milestone marking, it can help to create lots of valuable employee performance data as well as bring better HR systems integration – around elements such as sickness absence, holiday booking, onboarding, and document management.
Not only does it benefit management and help organisations become more efficient. Tracking time spent on the activity of work has a benefit to employees too.
Increasing data suggests that time tracking helps to provide staff with an all-important structure (incorporating giving them the much-needed feedback they crave when they are doing well), as well as being an important employee safeguard.
HR digital transformation is leading the way. Automating key business functions, such as employee and project time tracking, is having a major impact on businesses, no matter how small or large.
Having real-time data helps you to make those all-important strategic decisions. In fact, 74% of businesses are either already using a cloud-based solution, or are underway to support their HR function.
For businesses with hourly employees, tracking employee hours is essential. Why? Well, if you don’t, there's no way of knowing how much you should pay your employees for their time worked, whether they overworking their contracted hours, or even falling short.
Businesses with salaried employees can find employee time tracking extremely useful, too. Make better staffing decisions by understanding employee costs and knowing your employees better. Do you know how individual team members are performing and how quickly tasks are completed? What aspects of their workload they’re struggling with?
Time and location tracking can help you:
Simplify the way employees work–regardless of location across multiple projects simultaneously.
Do you know that businesses waste $7.4 billion* each day on unproductive tasks, such as finding a missing document, checking social media, or waiting for colleagues to turn up for a meeting? [source: Finances online*]
Employee time tracking software monitors how much time employees spend on unproductive activities, as well as how long each employee is away from their computer, so you can prevent the same from happening to your organisation.
Track employee time linked to a type of activity, such as administrative, training, or direct project work. First-class time tracking solutions offer more specific tracking features, such as writing a proposal, performance review meetings, and much more. It will show you exactly where time is being spent and help improve any repetition, such as duplication of tasks across teams.
Combine HR data with employee time tracking–it’ll help you answer the following questions:
Generate reports to assist with staff performance development reviews. Employee time tracking will give a complete overview of each employee’s workload. Save time manually preparing data by using employee time tracking for your business.
Ready to learn more about employee and project management time tracking software? Here are five benefits to help you make the switch from manual to automated systems.
Employee time tracking allows you to remain compliant with current employment laws and legislation.
The maximum weekly working hours directive, for example, sets out the maximum number of hours each person should work each week. Similarly, the Employment Rights Act 1996 covers the rights of employees in situations such as dismissal, paternity leave, maternity leave, and redundancy.
Employee time tracking offers a perfect solution for making sure your business is complying with employment legislation by:
According to Forbes, the average employee steals an average of 4.5 hours every week, resulting in almost six weeks a year and costing businesses more than $11 billion a year.
Time theft occurs when an employee accepts pay for the time they haven’t worked, such as:
Check what your employees are spending their time on and pinpoint the factors that harm productivity. Let’s take unpaid overtime, for example. UK employees worked £24 billion worth of unpaid overtime in 2020. Time tracking solutions help you understand exactly how much overtime your staff is working.
Analyse management reports to understand what changes you can make to simplify employee workload.
According to People Management, some 12.8 million working days are lost to work-related mental health problems. Most of these absences were categorised as work-related stress, anxiety, and depression.
It goes without saying that HR must have clear policies and practices in place for supporting their workforce, however, this can be further bolstered by data.
Help employees build healthier work behaviours to support their overall well-being and mental health. This is achieved by looking at:
Time tracking helps alleviate burnout and enables you to quickly identify areas requiring immediate attention.
Time tracking gives you a comprehensive view of all projects and tasks. It enables you to better plan and prioritise work.
It’ll help you to pinpoint areas where employees are spending too much time on non-productive low-value tasks.
Equally, it will expose extra resources should one team be overachieving and have the capacity to take on additional tasks from another overloaded team.
By placing the onus on the employee to track and manage their time, you are empowering them to take responsibility for their day-to-day workload - creating a greater sense of control and accountability.
It’s all about the bottom line. Streamlining your operations in any way will come with financial gains and time tracking is just one of the ways to do this.
As with all good time tracking solutions they integrate with your existing productivity tools to save you time and money.
Not only will employee time tracking help you keep track of your costs, but it can uncover areas of your business where you can become more profitable and the potential for capitalisation.
Appogee HR Time can provide you with a top-notch project time tracking solution for your business.
Try free for 14 days or book a demo with a member of our friendly team and learn more about our packages in more detail.