During their time working with you, an employee will have a huge array of interactions with your company - from onboarding when they first join, to ongoing evaluations, to the exit interview when they decide to move onto pastures new. In the past all of these processes were separate, but nowadays it’s more common for them to be unified in an employee management system.
Software for managing employees is designed to integrate all aspects of an employee’s relationship with the company in one place, so that employee records are up to date, expectations are clearly set and managed, and the overall experience is as smooth as possible in both directions.
This isn’t modernisation for the sake of it, either:
HR software holds the key to digital employee management processes. In this post, we’ll explore the benefits on offer to organisations transitioning to digital systems.
First, let’s take a look at some of the types of employee records that staff management software can do:
Individually, each of these processes can yield a lot of actionable insights for a business. But when employee records are managed through a unified system, the value increases exponentially. That’s why in a digital world it’s no longer enough to rely on disparate systems that are unable to integrate, whether it’s because they’re paper-based or confined to incompatible and archaic software formats.
In this section we’ll take a look at how specialised HR staff management software can have a transformative impact for businesses.
Employee management software is a type of HR software that contains the tools an organisation needs to manage numerous processes, all of which pertain in some way to individual employees and the workforce as a whole.
There are many reasons to use such software, mainly centering around increasing operational efficiency and accuracy of information, reducing the likelihood and impact of human error, ensuring compliance with legislation, and more.
Employee management software has a raft of features designed to facilitate processes throughout a businesses. Key areas this software targets include:
For organisations whose processes are expanding in scope and complexity, the benefits of dedicated software for managing employee records are numerous:
With data protection legislation like the General Data Protection Regulation (GDPR) and others, there are stipulations for the amount of time you must keep different types of information pertaining to your employees.
The CIPD gives information on statutory retention periods for many types of employee records in the UK. Here are a few examples:
Information on what you pay your employees, deductions you make, payments made to HMRC, leave and sickness absences and other PAYE related records must be kept for three years from the end of the tax year they relate to.
With so many employee management systems to choose from, how do you know which is right for your business? The first step is to take a considered approach to the question: before you jump in, review the specific problems you’re facing, and identify the barriers that stand between you and solving them.
Taking this approach will put you on track to find a solution that fits neatly with the needs of your business, opening up the path to greater success. We’ve put together a HR roadmap to guide you through this process.
AppogeeHR’s flagship HR software has a powerful suite of tools designed to enhance every aspect of your employee management processes. Our software is built from the ground up to address the needs of modern businesses, and our bank of customer success stories speaks to the efficacy of these tools.
We’d love to show you our software in action: why not book a demo, or try it yourself for free for 14 days.